Hillsborough Castle School Visit Booking Form

School Visit Booking Request Form

Form guidelines

Complete this form to request a booking for a school visit to Hillsborough Castle and Gardens. If you have been awarded a Travel Bursary, please do not fill in this form, but complete the separate booking request form sent to you with your bursary confirmation letter. Before filling in this form:

Check that the date you wish to book falls within our term dates.
If you are visiting over multiple days, please ensure you complete separate booking forms.

If you have questions and would like to enquire about a visit before submitting this request form, please contact the team at hillsboroughlearning@hrp.org.uk.

Contact details

Name of school

Street name

Town/city

County

Country

Postcode Please enter your postcode in the following format KT8 9AU

Telephone

Visit organiser name Please provide title, forename, surname

Visit organiser email address

Finance contact name Please provide forename and surname

Finance contact email address

Please provide your purchase order number if you have one

If you selected other, please specify

Group details

Number of pupils in group (Aged 15 and below)

Number of students in group (Aged 16+)

If a mixed group please state which year groups are included

How many, pupils/students require 1:1 SEND support?

Please outline details of SEND, access, or any other special requirements for your group e.g., wheelchair users, sensory impairment, pupils with ASD etc. This will help us to prepare accordingly and ensure we are able to provide you with the correct information

Total number of adults, including 1:1 support adults You must have a minimum ratio of 1:4 for EYFS, 1:5 for KS1, 1:10 for KS2 - 4 and 1:15 for KS5 and above. SEND groups can determine their own ratios. Adults above the required ratios will be charged for.

Type of visit

Please select the the type of visit to Hillsborough Castle and Gardens you wish to book.

Request date of visit

Availability for visits with a facilitated session: Primary and SEND Sessions: Mondays, Tuesdays and Wednesdays. Secondary Sessions: Thursdays.

Please note that Garden self-led visits, using our provided trail activities are only available Wednesdays - Fridays

Visits only available during term time. Please provide 3 possible dates within term time for a visit. A member of the schools booking team will be in touch to let you know if the dates you select are unavailable. All dates requested must be at least 6 weeks away.

1st choice date

2nd choice date

3rd choice date

Estimated time of arrival

Request a session

Please note that each session has a maximum capacity and you might need to book more than one session if you are visiting with a large group. Consult the website to find out the maximum capacity for each session. For information on the sessions available at Hillsborough Castle and Gardens visit our Hillsborough Castle and Gardens sessions page.

The "Pilot Session" option below should only be selected if you have been invited to attend a pilot session by our schools team.

Request a Garden Self-led visit

Please note that the Garden Self-led visits only available Wednesdays - Fridays.

Garden Self-led visits DO NOT include access to the interior of Hillsborough Castle but do include use of our NEW garden trails. Please visit our Self-led Garden Visit Page. for more information on what is included in a visit.

Please select below the garden trails you would like to use during your visit.

Additional comments

Please use this section to provide us with any further details about your group or booking request. For example, is your first choice date more important than your preferred session? Are you bringing a large group and wish to request multiple sessions?

Provide any additional comments here

Terms and Conditions

Please ensure you have read our terms and conditions. For information on how we collect and manage your data see our customer promise and privacy policy.

I have read the terms and conditions and accept that the submission of this form constitutes a request for a booking to be made and that we will be liable for payment and that alterations/cancellations may incur fees.

I give permission to store and process my data.

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By submitting this booking form, you are making a request for a booking to be made for your group. The visit should only be considered confirmed when a booking confirmation email and invoice is sent to you. This can take up to 10 days so please allow this time before contacting the team to check on progress. We work through requests in the date order they are received, and our response time will vary depending on how busy we are.

We may combine (non-personal) data about your school with information from the government's school census to understand more about the demographic profile of the schools visiting us. This helps us to develop our schools service to reach a wide range of schools.

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