The Winter Palace - Christmas at Hampton Court Palace 2026 - 2028
We are running a tender process with the intention of awarding a contract for the provision of a Creative Partner for Development and Production and are inviting suitably experienced / qualified organisations to tender.
This procurement will follow public procurement regulations (Procurement Act 2023) and will be a two-stage procurement.
Stage 1 – Expressions of Interest and Procurement Specific Questionnaire
Stage 2 – Invitation to Tender (shortlisted suppliers only)
Event dates: Christmas period – 2026, 2027, 2028.
HRP's requirements
Historic Royal Palaces is tendering for a Creative Partner for Development and Production of our Christmas Experience at Hampton Court Palace (HCP).
We are looking to develop a new high-quality multi-generational event that will establish Hampton Court Palace as an essential component of visitors’ Christmas tradition.
Specifically, we are looking for a creative partner who can design and deliver all elements of this experience. Including but not limited to: decorative scheme, large scale 3D installations, interactive activities, live performance, digital/AV.
Please refer to the draft Specification of Requirements which is subject to update and revision for full details. Please ensure you have completed the full Procurement Specific Questionnaire as part of your stage 1 submission.
Budget
The value of the contract is estimated at £1,401,000 over 3 years.
Exclusion criteria
Please refer to the Procurement Specific Questionnaire for our conditions of participation and
qualifying questions.
Responses to Invitation to Tender
All responses to the tender must be received by HRP by 15 August 2025 at 17:00 and must be submitted electronically via our E-tendering system – Delta.
For more information about this opportunity, please visit the Delta Portal.
Respond to this opportunity using this link.
Suppliers can register on the Delta registration portal.
Delta Registration
Suppliers will need to register on Delta in order to participate in the tender process.
The Access Code for this tender box is P886U7972W.
Should any Tenderer experience issues with registering or using the Delta service, please contact the Delta Helpdesk on 0800 923 9236.
Central Digital Platform Registration
You must also register on the government’s Central Digital Platform (you only need to do this once). Instructions can be found within the attached documentation.
Tender document
The tender process will be available through HRP’s e-tendering system, Delta e-Sourcing. Tender documents will be made available to all on Delta.
Documents are planned to be issued on w/c 18 August 2025.
For the avoidance of doubt HRP reserves the right to negotiate the contractual terms with any preferred supplier(s) or not to award a contract.